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How to Print on Index Cards

Printing on index cards can be a great way to make personalized greeting cards, flashcards to help you study, or even a fun way to label items.

Whether you’re printing index cards for school, work, or personal use, the process is easy, and you can do so with any home or office printer.

In this guide, you’ll learn how to print on index cards, from setting up the document to choosing the right paper and ink.

Some applications to create index cards include NoteDex and Microsoft Word. NoteDex features customizable font and color options, card templates, and card sorting.

Microsoft Word also has features to create and print index cards. It allows you to set the page size to index card size, use the table feature to create a grid layout, and insert images or other graphics. Both of these applications are easy to use and allow you to create and print index cards quickly and easily.

How Should You Print on Index Cards?

Printing index cards can be tricky since you have to choose the right paper and select the right printer settings.

First, make sure to select the correct paper type for your project. Index cards are typically printed on cardstock or heavy-weight paper.

Second, adjust your printer settings to the right paper type. You do this by selecting the “cardstock” or “heavy-weight paper” setting in your printer’s settings.

Finally, adjust your printer’s margins and scaling to ensure that the index cards will print correctly. You should be able to print your index cards successfully.

Below are the steps in more detail.

Step I: Decide the Type of Paper and Size of the Index Cards

Step one of printing index cards is to decide the type of paper and size of the cards you want to use. The type of paper you choose will depend on the purpose of the cards. For example, if you print cards for a presentation, you should choose heavier cardstock that won’t bend or tear easily.

The size of the cards will depend on the amount of information you need to print. A standard index card size is 3×5 inches, but you can also choose larger 4×6 inches cards for more information. You need to ensure that the index paper you use is compatible with your printer. Check if the paper is too thick, which might prevent it from going through the printer. Do this by looking at your printer’s specifications and the paper you are using and comparing them. If the paper is thicker than the specifications of the printer, then it will not work.

Once you have selected the paper type and size for the cards, you can move on to the next step of printing.

Step II: Buy The Index Cards

Buying index card stock is the second step in their printing process. Index cards are a great way to store and organize information easily. You can use them to create flashcards or to take notes. Index cards come in various sizes, colors, and materials, so you can choose an option that best fits your needs.

You can buy index cards from Amazon or your local stationery store. Amazon offers various options, including packs of different colors, sizes, and materials. Your local stationery store may also have a good selection of index cards in stock. Be sure to check the cards’ weight and thickness to ensure they are compatible with your printer.

Step III: Choose the App You Will Use to Create the Index Card

Step three on how to print on index cards is to select the app to create the index card. This step is important because it lets you choose the best application that suits your needs. These applications include:

1. NoteDex

2. Microsoft Word

3. Apple Pages

4. Google Docs

5. Microsoft PowerPoint

6. Google Slides

7. Scrivener

Step IV: Create the Index Cards

Step four on how to print index cards is to create the index card using the selected app. Depending on the app you choose, you can customize the index card’s size, shape, font, and color. You may also be able to add images, text, or other elements. Once you have created your index card, save it to your device or print it out. Below is the step-by-step guide on how to use some of these apps.


Below is the step-by-step guide on how to use NoteDex to create your index cards.

1. Launch NoteDex and create a new project.

2. Enter the desired title of the project in the “Index Card” field.

3. Add the relevant text to the index card by typing or drawing on the cards with a digital stylus.

4. Click the plus sign to add more cards.

5. Once you are done with all the required cards, you can save and export the project. It’s best to save them in PDF format.

6. Print out the cards.

Microsoft Word

Below is the step-by-step guide on how to use Word to create your index cards.

1. Launch Microsoft Word and open a new document.

2. Select the “Mailings” tab from the Ribbon.

3. Choose “Labels” from the list of options.

4. Select the “Options” button and select “Avery US Letter” from the list of label vendors.

5. Select “5388” from the Product Number list.

6. Select the “New Document” button, and Word will create a blank sheet of index cards.

7. Enter your text into the text boxes.

8. Select “Print” from the File menu to print your index cards.

Step V: Print Index Cards

The fifth step is to print out the cards. This is the final step of the process, and it involves creating physical copies of the cards.

How to print out the index cards in NoteDex

When you’re finished adding text to the card, you can click the “Print” button in the top right corner of the screen. This will open the print dialog box, where you can choose the printer and the number of pages you want to print. You can also adjust the margin size and print in portrait or landscape orientation.

Finally, click the “Print” button again to send the index card to the printer. The card will print out in a few seconds, and you’ll be ready to go. Printing index cards in NoteDex is a simple process.

How to print out the Index cards on Word

Print out your index card using the Print dialog box when you’re finished typing. Before printing, select the number of copies you need from the Copies drop-down menu. Finally, hit the Print button to print out your index cards.

Which Index Card Paper Should You Use When Printing?

When printing index cards, the type of paper you use is important. The best type of paper to use for index cards is heavy-weight cardstock. This type of paper is thicker than regular paper and more durable. It is also less likely to tear or crease.

Heavy-weight cardstock is available in a variety of colors and textures. Many types of cardstock also have a glossy or matte finish, which gives the index cards a professional look. When choosing the right paper for index cards, it is important to consider the size of the cards, the type of printer, and the ink you are using.

The paper should be thick enough to withstand the printing process when printing index cards. The cardstock should be a minimum of 180 gsm (grams per square meter) to ensure that the cards will be durable. Ideally, it should be between 250-300 gsm for maximum durability.

The type of printer you are using when choosing the right paper for index cards is important. Choose a paper specifically designed for laser printers if you are using a laser printer. This type of paper is usually a bit thicker and more durable than regular cardstock. You should use inkjet cardstock for inkjet printers. This type of paper is designed to work with inkjet printers and is usually coated with a wax or plastic coating that prevents ink from smudging or running.

Ink type is also important when choosing the right paper for index cards. Use glossy cardstock if you are printing the cards with dye-based ink. Use matte cardstock if you are using pigment-based ink. This will ensure that the ink will not smudge or run.

You can print the cards quickly and easily by using the right paper and ink. Heavy-weight cardstock is the best type of paper for index cards, as it is more durable and less likely to tear or crease.

Understanding How to Double Print on Index Cards

Double printing on index cards is a process that involves printing two different images or text on the same card. You can do this in various ways, depending on the type of card and the desired outcome.

The most common way of double printing on index cards is to print the same image on both sides. You can do so by using two separate printers or printing the same design twice on different sides of the card. Another way to double-print on index cards is to print two different images on the same card. You can do it using a single printer with two separate passes. The first pass will print the first image, and the second pass will print the second image. You can use this method to create two messages on the same card, such as a front and back design or a two-sided card with different images on each side.

Finally, you can use double printing on index cards to create unique card designs. You create a unique and eye-catching card by printing two different designs on the same card. You can use this method to create cards with special effects, such as embossing or foil stamping, or to create a card with a combination of different images or text.

Double printing on index cards is a great way to create a unique and eye-catching card that stands out. Whether creating promotional, dual-sided, or unique cards, double printing can help you create the perfect card for your needs.


Printing on index cards is a great way to produce professional-looking results for various projects. Whether you are printing business cards, postcards, or a presentation, index cards are an economical and convenient way to get the job done. With the right equipment and a few simple steps, you can easily print on these cards and create a polished look. Printing on index cards can be a great way to create a professional look for your projects without spending much time or money.


1. How do I print on index cards?

You can print on index cards using a printer with a manual feed option and adjust the paper size to index card size.

2. What type of paper should I use to print on index cards?

You should use index card stock paper, specially designed and sized for printing on index cards.

3. How do I adjust the paper size for index cards?

Most printers allow you to adjust the paper size manually. Check your printer’s manual for specific instructions.

4. How do I feed the index cards into the printer?

Most printers have a manual feed option where you can insert the index cards one at a time. Check your printer’s manual for specific instructions.

5. How is the best way to ensure my index cards print correctly?

Ensure you use the correct paper type and size and that the printer settings are properly adjusted. Test print a few cards on regular paper before printing on index cards to ensure that the settings are correct.

6. Why would you want to print on index cards?

Printing on index cards can be an excellent way to organize and store information. The small size of index cards makes them perfect for displaying information concisely and clearly. Using index cards also allows you to easily reorganize and rearrange information as needed. Additionally, index cards can be used to create flashcards for studying, as well as for making lists, tracking progress, and taking notes.

7. Can I use a laser printer to print index cards

Yes, a laser printer can print index cards. Laser printers use toner, a powder-like material that is transferred to paper, producing a higher-quality print than an inkjet printer. You can use a laser printer to print business cards, index cards, and other high-quality documents.