Best Printers For Printing Checks From QuickBooks

A printer is an essential part of any business. It’s integral to proper documentation and the smooth running of the office. However, an essential but often overlooked asset in your office is a suitable printer for your QuickBooks checks.

If you use the QuickBooks software for your accounting purposes, you know it’s convenient to organize and track your finances without having to feed in information manually.

Another capability of QuickBooks is directly setting up and printing checks. QuickBooks checks are based on the information in the system and are quick to process and print. Additionally, they are secure, and the documentation allows you to track your records from one point.

Like all other devices, some QuickBooks check printers are better than others. Some have multiple functions like excellent scanning abilities, good printing speed, high-quality print, and many more qualities, while others don’t. This article reviews the qualities, pros, and cons of the best printers for QuickBooks checks in 2022.

Essential Features of a QuickBooks Check Printer

There are hundreds of QuickBooks check printers available today. This can be confusing if you don’t know what to look for. Remember that selecting the best printer will determine how long and how well the printer serves you.

Here’s a list of some factors to consider when looking for a QuickBooks check printer:

Software Compatibility

The printer’s software compatibility with your office or home computer is one of the most critical considerations when buying a QuickBooks check printer. If your office computer runs on a Windows or Mac platform, ensure you get a printer that supports that.

Besides compatibility, the printer’s software should be easy to use, install or update. Complicated software will take time to figure out and may lead to delays in necessary tasks or payments if the printer experiences a problem.

Other factors to consider concerning the software include customization and integration. Your printer’s software should fully integrate into QuickBooks to capture all details. It should also be easily customizable so you can add or omit any details in a check without going through a tedious process.

Finally, use a user manual or online resource to guide you on updating the software when necessary.

Printer Type

There are two common types of check printers: inkjet and laser. Inkjet printers use the mechanism of spraying microscopic droplets of ink on paper to form a pattern. They are generally cheaper and smaller compared to laser printers. You can use inkjet printers for documents like checks and high-quality images. The downside of inkjet printers is they cost a fortune to repair and can be messy sometimes, especially the cheaper low-quality ones.

On the other hand, laser printers use toner powder to create a pattern on paper. They are more expensive than inkjet printers because of the additional cost of toner cartridges. They have high-capacity paper trays and are faster than inkjet printers. Additionally, they can handle more printing volume before displaying signs of wear and tear. They are also cheaper to maintain.

This does not mean that laser printers are better than inkjet printers. It all depends on preference. If the QuickBooks check printer is for a small to medium size office or a home-run business, a good inkjet printer would still be suitable.

The Printer’s Connectivity

Connectivity refers to whether a printer is wired or wireless. All printers offer a wired connection, but many manufacturers increasingly include the wireless option. Before choosing a check printer with both, you need to look at the dynamics of your office setup. For example, do you frequently work from home and prefer a printer connecting to the cloud to print checks? A wireless check printer will work well for you if that is the case.

It’s also vital to consider whether you’d like a wireless QuickBooks check printer’s added convenience, including Wi-Fi and Bluetooth connection. A wired check printer will be suitable if the wireless features don’t matter to you.

The Printer Size

The size of a printer may not seem vital, but it significantly affects work efficiency. For example, if the printer is bigger and the space tight, you’ll have to spend more time squeezing in and out of the area to collect checks. A smaller compact check printer will still get the job done and occupy a smaller space. Additionally, it’s lightweight enough to carry effortlessly.

Besides the office layout, you also need to consider the benefits of a bigger printer over a compact one and vice versa. An excellent example is that a bigger printer may have a powerful cartridge and, therefore, be more capable of handling a significant workload. This may be different for compact printers.

Consider the space available and the workload before settling on a specific printer.

Extra Features

The primary job of this particular printer is to print checks, but it doesn’t hurt to have the extra features. If you can get a check printer with the right size, high-quality make, and a ton of extra features at a reasonable price, then the printer is worth it. Some additional features to look out for include copy, scanning, or fax (if you still use it).

Having these features in your printer means you won’t incur the additional expense of purchasing other devices. An all-in-one printer is also an excellent way to save space, especially if you have limited office or desk space, as you only need one device to handle multiple tasks.

Print Quality

Print quality is a vital consideration as it speaks directly to the quality of your checks. Generally, laser printers have better print quality. But the high running costs and price point can be a disadvantage. If you go for an inkjet printer, check the ink quality, printhead design, and printer’s drivers to ensure the print quality is excellent. Additionally, the printer’s DPI (dots per inch) ensures the printer can replicate high-quality checks. For inkjet printers, anything between 600 X 600 dpi and 4800 X 4800 dpi is a safe bet.

Budget

There are many considerations when looking for a QuickBooks check printer, but the ultimate choice depends on your budget. Remember, not all expensive printers are worth it. Consider features, print quality, and software before settling on one printer.

It’s also essential to avoid going for a brand name only without scrutinizing what the printer has to offer. Some brands may not be as popular but have far superior printers than popular ones. That said, note that cheaper is not always better. A good quality printer may cost more but saves you money in the long run with low maintenance costs and excellent quality checks.

Best Printers For Printing Checks From QuickBooks.

Let’s review some of the best QuickBooks check printers for 2022

1. VersaCheck HP Deskjet 2755 MXE MICR Printer

The VersaCheck HP Deskjet 2755 MXE is an all-in-one printer that lets you print your QuickBooks checks in full color. It uses Magnetic Ink Character Recognition (MICR), is easy to use and set up, and has excellent print quality. It uses the VersaCheck X1 Golden Check Creation Software to integrate with your existing system in managing payment processes, finances, and check-to-print.

This printer has various connectivity options, including direct printing via desktop or PC using the USB cable or wirelessly through your smartphone. One feature that stands out on this printer is the GoTest counterfeit detector for checks, IDs, and currency. The uniqueness of the GoTest is in the magnetizing feature that activates MICR ink before scanning. This is a helpful tool for a business that writes and receives many checks.

In addition to the GoTest counterfeit detector, this printer is diverse as it allows you to scan, copy and fax when necessary. It produces checks and documents with a glossy finish and has equally excellent print speed. The HP Deskjet 2755 MXE allows borderless printing and makes 120 pages or 360 checks per MICR ink cartridge.

Reasons To Buy

• Uses Magnetic Ink Character Recognition (MICR)
• Compatible with various platforms and devices
• Has a GoTest 3-in-1 counterfeit checker
• Various connectivity options

Reasons To Avoid

• Initial setup can be complicated for some

2. Brother HL-L2340DW Compact Printer

If you are a small or new business owner looking for a compact and efficient printer for QuickBooks checks, the Brother HL-L2340DW is a solid choice. It’s also pretty affordable, which makes it a great first-time buyer option. The Brother printer has many excellent features. The first is the size. It’s a compact printer that’s lightweight and portable. It can fit in a tight space and is also ideal for work-home commutes if you want to continue working after office hours.

At 27 pages per minute, the Brother printer’s printing speed is impressive for its price and size. It has 2400 by 600 dpi resolution, which is more than you will get with other expensive printers. Another feature that makes this printer stand out is duplex printing. It allows for automatic duplex printing to save on paper. This feature helps conserve resources and means that your check printing will be timely and efficient.

For connectivity, this printer has wired and wireless options. The wireless connection allows you to print QuickBooks checks from your smartphone using any compatible software. The wired connection is a USB cable that connects to your computer for direct printing. It also has an LCD screen that displays connection and navigation options.

Even though some people don’t consider the tray capacity essential in a check printer, this feature can significantly affect the quality. For example, a company that prints an average of 300 QuickBooks checks daily will require a high-capacity tray. Brothers’ adjustable tray can hold up to 250 legal-sized papers.

While there’s much to like about this printer, the highlight is the compatibility with different platforms and devices, including Windows, Android, iOS, and others. The 21 printing options allow for effortless check printing from the comfort of your home or anywhere else.

Reasons To Buy

• Affordable
• Wired and wireless options
• Compact and attractive design
• Durable
• Adjustable tray

Reasons To Avoid

• Can be noisy

3. HP Officejet 4650 Wireless Printer

Inkjet printers may have a few downsides compared to laser printers, but when you find the exception, usually, it’s worth it. That’s the case with this HP Officejet 4650 printer. Besides coming from a reputable manufacturer known for its high-quality make, this printer has several outstanding features, all at an affordable price.

Some of the significant highlights of the HP Officejet 4650 include being an all-inclusive device. It has a scanner, copier, wireless printer, instant ink, and AirPrint and is touchscreen enabled. Less can be more in some cases, but when you buy a multi-functional printer like this, you get more than your QuickBooks checks printed. You also save time and money because you don’t require additional devices.

Another feature that makes this printer a top pick for the best QuickBooks checks printers for 2022 is the excellent printing quality. The printer also has an automatic document feeder that feeds about 100 sheets. This is fantastic news for users who like the extra convenience of printing checks while away from the office.

The HP Officejet’s software is compatible with several PC and smartphone platforms. It has a direct Wi-Fi feature to enable printing without using the internet. Using instant ink instead, you can also minimize cartridge ink usage by approximately 40%.

Overall, this printer has all the features you need for your QuickBooks check printing. It has accessories you can purchase along with the printer and a one-year warranty on the hardware. The HP website also has all the information you need to update software.

Reasons To Buy

• It has two-sided and borderless printing
• There are several connectivity options for check printing that work seamlessly
• It has a quiet mode to reduce the noise
• Automatic document feeder
• Affordable

Reasons To Avoid

• It may be expensive to repair in case it breaks down

4.  Canon PIXMA MG3620

The Canon PIXMA MG3620 is a good deal printer for first-time buyers on a budget. It has a high-resolution scanner that produces high-quality print QuickBooks checks and photos. Its dpi is 4800 x 1200, which is excellent for a printer in its price range. The design is small and compact, so that you won’t have any problem fitting this scanner into a small office space.

Another feature you’ll like on the PIXMA MG3620 is the well-integrated wireless connection options. These include Google cloud printing, Near Field Communication (NFC) support, and AirPrint. You can increase efficiency by using this printer’s automatic duplex printing function and scanning or copying from anywhere in your office or home. For everyday office use, this printer offers the typical USB-wired connection.

The print speed is sufficient and goes up to 9 prints per minute. It also offers at least five images per minute in color. The excellent resolution and print quality make this printer ideal for more than just QuickBooks check printing. You can also use it for high-quality image printing.

If you’re not a fan of the noise many printers make, you’ll be happy to learn that PIXMA MG3620 has a quiet mode to ensure you do all the check printing in a serene environment.

Reasons To Buy

• It has automatic duplex printing
• Affordable
• Excellent printed documents resolution of 4800 x1200
• Has wireless printing support

Reasons To Avoid

• Doesn’t support Bluetooth or Wi-Fi Direct printing
• No automatic document feeder

5.  HP Laserjet Pro P1109w Printer

As noted earlier, HP is a renowned manufacturer famous for its excellent quality printers, and this one is no different. It’s a monochromatic printer, so it works best for basic QuickBooks checks or users who don’t require color printing.

The compact design is the first thing that strikes you about the Laserjet pro. It’s compact enough to fit into a drawer or a small desk space. Wireless printing has become the standard for any noteworthy printer, and this one doesn’t disappoint. It has seamless wireless connectivity, which allows you to print checks from your phone or tablet. Additionally, the software works well with multiple platforms.

Unfortunately, this printer doesn’t come with an automatic document feeder. But it makes up for this inconvenience with its crisp print quality. It’s comparable to other top QuickBooks check printers above its price range. The print speed is equally good, and the pay tray holds up to 140 sheets.

Overall, the Laserjet pro P1190w is a time and resource-saving printer ideal for small and medium businesses with average QuickBooks check printing needs. Its highlights include the seamless setup and the wireless direct printing that doesn’t require the internet.

Another thing that stands out about this printer is its energy efficiency. The connectivity and printing options allow you to utilize the least wasteful printing method. To top off the list of features, HP offers a one-year warranty on the hardware and 24/7 customer support availability via calls and email or through their website.

Reasons To Buy

• It has a sleek, compact design
• Seamless wireless connectivity and printing
• Paper tray capacity of approximately 140 papers
• Speedy printing with excellent print quality

Reasons To Avoid

• The initial installation is a bit technical

6.  Epson TM-H6000III Multi Station Printer

Like HP, Epson is a big player in the printer manufacturing business. They have excellent functional and durable printers, and the Epson TM-H6000III fits into their brand. This printer is a wonderful choice for anyone looking for a dedicated QuickBooks check printer that also works for receipts. The good news is this printer has high-quality graphics and print quality and allows you to add logos and barcodes to your receipts.

Epson TM-H6000III software is compatible with many devices, including PCs, using Windows and smartphone platforms like Android. The manufacturer has excellent customer support, and you visit their website to learn more about the printer’s software.

There are several things to like about this printer. The first is the flexibility between cash and checks. This printer will be the ultimate choice if your QuickBooks business setup supports both. Additionally, it has wireless technology printing options to allow you to print checks from your phone. A wireless connection will enable you to change the paper roll effortlessly, which makes this printer a time-saver.

Epson TM-H6000III also ranks well in durability as it has a metal frame that makes it sturdier than your typical printers. This fast but quiet thermal printer has a dual-color print head, excellent print quality, and an easy-to-use paper-loading function. Other notable features include the single press reading function and the DM-D customer display. It also has a traditional USB connection, so you don’t have to worry about cable for home or office use.

It’s designed to occupy minimal space and has a vast memory and usage recording function. This will allow you to review the most used features and utilize the software and programs to prevent errors and malfunctions.

Like other top manufacturers, Epson offers a one-year warranty on hardware for this printer.

Reasons To Buy

• Features wireless connection options
• Seamless printing of QuickBooks checks and receipts
• Portable design with protective metal frame
• Wireless roll-change
• One-year warranty

Reasons To Avoid

• Have limited features compared to other printers of its caliber
• Power supply sold separately

7.  HP ENVY 6055e

If you’re looking for a relatively new printer that has advanced features and is excellent at QuickBooks checks printing, the HP ENVY 6055e is just what you need. Because it’s a reasonably new entry into the market, the HP Envy 6055e has a sleek, elegant design that beats most of the HP printers featured on this list. It has a shiny, silver-metallic color that is simply elegant.

Moving on from the design, this printer is miles ahead of other wireless connectivity printers as it comes with a dedicated app. You can download the app and integrate it with your printer to operate it wirelessly from wherever you are. If you’re worried about your QuickBooks software compatibility, this software has it taken care of. It works seamlessly with wireless and wired connection options.

One outstanding feature of this printer is that it’s all-inclusive. You get a copier and scanner at an affordable rate. While there are several things to like about the HP ENVY 6055e, the sleek smartphone printing solutions are some of the best of any printer in the market. It works well with all platforms, including Windows, iOS, Android, and macOS.

The 100-sheet paper tray capacity is mainly attributed to its size, which can disadvantage users who prefer higher-capacity printers. However, this printer compensates for this downside with the automatic document feeder and the two-sided printing function that saves time and resources.

When it comes to superior customer support, HP gets it right with this one. It has the integrated ability to detect and resolve connectivity issues. Reducing the time to fix connectivity issues users have to spend time on is an excellent way to improve user experience.

Additional features of the HP ENVY 6055e include fast and high-quality print quality and a six-month free supply for instant ink if you subscribe. Signing up for HP Plus also extends your warranty to two years from the typical one year and offers additional features like printing from anywhere.

Reasons To Buy

• Automatic double-sided printing
• Compatibility with multiple devices and platforms
• Affordable
• Automatic detection of connection problems

Reasons To Avoid

• Initial setup can be complicated
• Lacks an automatic document feeder

8.  Dell C1760NW Color Printer

There’s no way to talk about popular printer manufacturers without including Dell. It’s another renowned company with equally durable and high-quality printers as HP. As expected, the Dell C1760NW printer is a masterpiece with everything you need to print checks from QuickBooks. It has an excellent resolution of 600 dpi. For colored resolution, this printer supports at least 30,000 pages per month. 

Additionally, it has a printing speed of approximately 12 sheets per minute. Even though this Dell printer is pretty pricey, the resolution is worth the additional cost. Its capacity also makes it ideal for large businesses that monthly print hundreds to thousands of QuickBooks checks.

For easy navigation, Dell includes an LCD with backlighting to provide status messages and feedback whenever you’re printing. This printer has various options for connectivity, including a cabled connection with a USB and wireless support for Windows, Mac, Android, and iOS devices.

The average printing speeds are 12 ppm for color and 15 ppm for mono-colored printing. The main reason for the delay is the extended processing time. The Dell C1760NW compensates for speed with print quality. It’s outstanding, with bright graphics and well-registered text.

Overall, this printer is viable if you have a medium to large operation requiring consistent and high-quality QuickBooks checks printing. It is quiet and has a high-quality drum and fuser, which translates to longevity.

Reasons To Buy

• Excellent resolution and graphics
• Wired and wireless connectivity
• Compact size

Reasons To Avoid

• Expensive to maintain
• Slow printing speed

9.  Canon TR8620

Canon TR8620 is another QuickBooks checks printer with a classic compact design and various connectivity options. Unlike other inkjet printers, the TR8620 has five ink cartridges. It has two black cartridges for glossy photos and the other for standard documents. The other three cartridges are yellow, magenta, and cyan. The additional cartridges speak to the quality of the print. You can be sure your QuickBooks checks will have high-quality graphics and proper ink registration.

Like all printers on this list, the Canon TR8620 has wired and wireless connection support, but this specific printer has the Google assist and Amazon Alexa integration highlight. This integration is simply outstanding in enabling wireless and hands-free printing of checks from anywhere.

This printer also features a responsive 4.3-inch color display. It also has an SD card slot at the bottom of the front panel to allow efficient printing of documents or photos saved in your SD card. Another thing to note about this printer is its tray holds approximately 100 sheets. It has an automatic document feeder and a duplexer for double-sided printing.

As noted earlier, the print speeds are impressive, and the connectivity options are the best part of using this printer. Even though the average cost of this inkjet printer is slightly higher than other printers on the market, the all-in-one features like copy, scan, and fax, plus the print quality, show value for money.

If you have the additional budget to fit a slightly more expensive inkjet printer with multiple connectivity options, a glossy finish, and excellent customer support, the Canon TR8620 should be top of your list.

Reasons To Buy

• Automatic document feeder and duplex printing function
• High-quality print and graphics
• Excellent print speeds
• Alexa and Google assist integration

Reasons To Avoid

• Above-average ink costs

10. Canon ImageClass LBP6230dw

The Canon ImageClass LBP6230dw is a monochrome laser printer that provides QuickBooks check printing solutions at an affordable cost. It has a small, lightweight design that allows you to place the printer in a drawer or on top of a shelf for home or office use.

This printer has impressive print speeds of up to 26 pages per document. You will have the first document in a record 6 seconds. It is one of the fastest printers of its caliber in the market. Other features you’ll enjoy with this printer include wireless connectivity with a variety of compatible smartphones.

When it comes to paper tray capacity, its tray can handle up to 250 sheets. General printing goes up to 8000 sheets per month. You’ll also like the toner and drum cartridge system that aims to ease the cartridge replacement.

Finally, use Canon ImageClass LBP6230dw with the Canon printing app for more features and easy navigation.

Reasons To Buy

• Affordable
• Excellent printing speed
• Compatible with various platforms and devices

Reasons To Avoid

• High running costs

Conclusion

If you use the QuickBooks software to process and print checks, finding a printer that works well for you is critical. If your business is small or medium, prioritize a QuickBooks check printer that is compact, easy to use, and has low maintenance costs. If you run a fast-paced business, ensure your check printer has an automatic document feeder, has excellent printing speed, and has a counterfeit detector like the VersaCheck HP Deskjet 2755 MXE MICR Printer.

If you’re struggling with finding the right QuickBooks check printer, the list above has several options with different features and prices to suit any user.

FAQs

What Is The Best Printer for Printing Checks from QuickBooks?

Any printer featured on this list works adequately in printing QuickBooks checks. Consider preferences in size, type, and running costs before settling on a specific printer. Additionally, consider your office or desk space and the most suitable connectivity options before purchasing.

Do Check Printers Support QuickBooks Software?

Most check printers, including those featured in this review, are compatible with QuickBooks. Besides compatibility with QuickBooks, it is essential to ensure that the printer’s software works with your device’s native software like Windows or macOS.